November 2017 Ad Hoc Audit Committee Meeting Minutes
Ad Hoc Audit Services Proposal Review Committee Meeting
GREATER HARTFORD TRANSIT DISTRICT
November 16, 2017
Brendan T. Flynn, Committee Chair
Mr. Flynn called the special meeting of the Ad Hoc Audit Services Proposal Review Committee of the Greater Hartford Transit District (the “District”) to order at 5:15 p.m. in the Conference Room located in Greater Hartford Transit District’s Office, One Union Place, Hartford, CT. Committee members present were Brendan T. Flynn and David Giordano. Representing District Staff were Mary Deppe, Manager of Contracts and Grants, and Nhan Vo-Le, Director of Fiscal and Administrative Services.
Before any business was conducted, Mr. Flynn asked Ms. Deppe to be the Acting Secretary. He then noted that the Committee will serve as the Proposal Review Panel to evaluate responses to requests for proposals (“RFP’s”) for auditing services issued by the District. Mr. Flynn asked if any members of the public would like to be heard. There were none.
Mr. Flynn then made the following motion: “Moved, that this meeting enter into Executive Session to review responses to requests for proposals for auditing services for the District, which responses are exempt from disclosure pursuant to Connecticut General Statutes Section 1-210(b)(24), in accordance with certification of the District’s Executive Director. The motion was seconded by Mr. Giordano and approved unanimously. Mr. Flynn indicated that Ms. Vo-Le would join the members in Executive Session to report on the proposals and respond to any questions by the Committee members. The meeting continued in Executive Session at 5:20 pm. No votes were taken in the Executive Session. Upon motion made by Mr. Flynn, seconded by Mr. Giordano, and approved unanimously, the meeting continued in Regular Session at 6:22 pm.
Mr. Flynn noted that proposals were received from seven (7) firms. Discussion ensued regarding the qualifications of the firms that had responded to the RFP. At the conclusion of discussion, Mr. Flynn moved that the Committee recommend to the District Board at its December 14, 2017 Regular Meeting that the firm of Blum Shapiro be retained to provide auditing services to the District. The motion was seconded by Mr. Giordano and approved unanimously.
There being no further business to be brought before the Committee, Mr. Flynn moved that the meeting be adjourned. The motion was seconded by Mr. Giordano and approved unanimously. The meeting was adjourned at 6:25 pm.
Acting Committee Secretary