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BOARD OF DIRECTORS

Meeting Minutes

REGULAR MEETING
BOARD OF DIRECTORS
GREATER HARTFORD TRANSIT DISTRICT
Hartford Connecticut
November 5, 2015

Stephen F. Mitchell, Chairman
Presiding...........................

At 7:08 p.m., a quorum determined to be present; Mr. Mitchell called the Regular Meeting of the Board of Directors of the Greater Hartford Transit District (the "District") to order in the Conference Room of the District at One Union Place, Hartford, Connecticut. The following Directors were present: Joan Gamble, Bloomfield; Stephen F. Mitchell, Enfield;  Mark W. Lockwood, Granby; Jennifer Cassidy and Frank Lord, Hartford; James McCavanagh, Manchester; William Hall, Newington; Meg Casasanta, Rocky Hill; Richard F. Messenger, West Hartford; Brendan T. Flynn and Peter Gardow, Wethersfield; David Raney and Ricardo Quintero, Windsor; Mary A. Oliver, Vernon.  District staff present were Vicki L. Shotland, Executive Director; DJ Gonzalez, Operations Administrator; Nhan Vo-Le, Director of Fiscal and Administrative Service; Sandra Sheehan, Director of Grants and Contract Administration; and Sandy Fry Grant and Procurement Program Coordinator.

As the meeting began Mr. Mitchell welcomed two new Directors to the Board Meeting; Meg Casasanta replacing Ken Goldberg from the Town of Rocky Hill and Mark Lockwood replacing Russell St. John from the Town of Granby

Mr. Gardow asked if there were any changes to the draft minutes that were previously emailed.  Ms. Shotland answered that there were none.

Ms. Gamble then moved adoption of the September 10, 2015 meeting minutes, which was seconded by Ms. Oliver, and approved by a vote of 22.52 yea, 0.00 nay and 2.78 abstention.

The Chairman next presented the proposed Calendar Year 2016 meeting dates, noting in particular the Annual Meeting that is scheduled for May 26, 2016. Ms. Gamble moved acceptance of the Calendar Year 2016 meeting dates, which was seconded by Mr. Quintero and approved unanimously by a vote of 25.30 yea, 0.00 nay and 0.00 abstention.

Mr. Mitchell then recessed the Regular Meeting at 7:11p.m. and called to order the Public Hearing related to the Proposed Fiscal Year 2015 Budget Revisions. Ms. Vo-Le provided an overview of the FY2015 financial activity by fund and agency-wide.

Budget Revision Presentation
The District’s budget consists of three funds:  Special Revenue Fund, General fund, and Enterprise Fund.
As compared adopted to proposed budget, a change of 11% or approximately $4.0 million in total revenues and expenses for the Special Revenue Fund was mainly due to a construction delay on both Union Place and Gold Street, as well as the late delivery of mast arms; a 38% change in revenues over expenses for the General Fund took place due to a reduction in the number of buses sold at a lesser value than budgeted; a 21% change in revenues over expenses for the Parking Lot Enterprise Fund was due to a combination of higher parking fees and lower professional services than budgeted; and a nearly $28,000 change in revenues over expenses for Union Station due to less spending on capital improvements; partially offset by the impact of higher professional services and administration & overhead costs.  Overall, the District total change in revenues over expenses is 12%.

Special Revenue Fund accounts for all intergovernmental activities that are funded by federal and state grants as well as local match. 

Operating & administrative programs and capital projects that are accounted for under the Special Revenue Fund are:

OPERATING AND ADMINISTRATIVE PROGRAMS
ADA Paratransit Service
Drug and Alcohol Testing Program (Consortium)
Insurance Consortium
Municipal Dial-A-Ride Operating Grants
New Freedom Voucher Program

CAPITAL PROJECTS
Intermodal Center Project
Municipal Bus Shelter Projects
Vehicle Procurement, Property Acquisition, and Administrative Capital and Support Equipment
Livability Programs (Sigourney Street, Union Station, New Britain)
TIGER IV Project – City of Hartford

The major operating program is the ADA Paratransit program that has a revised budget for total expenditures in the amount of $14.8 million.  Approximately $14.2 million for Program Revenue was funded by CTDOT. 

The revised budgets for the Administrative Programs are: 

  • Dial-A-Ride:  Total program $360,000, Administration $14,000;
  • Drug and Alcohol Testing Program: Total program $325,000, Administration $157,000;
  • Insurance Consortium: Total program $3.5 million, Administration $93,000; and
  • New Freedom Voucher:  Total Program $43,000. 

Capital Projects consist of: 

  • $500,000 for the Mansfield Intermodal Transportation Center;
  • Almost $1.0 million spent on the new ADA Paratransit Operations Center (148 Roberts Street);
  • $380,000 for the replacement of six diesel powered vehicles and two CNG vehicles for the ADA service;
  • $100,500 for administrative capital and support equipment;
  • Livability Programs totaled $1.4 million;
  • Nearly $11.0 million for the TIGER project that includes construction activities for the Transit Center and street improvements;
  • Approximately $9,000 for the Enfield Intermodal Center; and
  • $270,000 for installations of bus shelters in Windsor Locks and South Windsor.

Total revised revenue for the Special Revenue Fund is approximately $33.8 million.

The second fund is the General Fund which is the District’s primary operating fund.  Funding sources consist of member town contributions and interest income, which are unrestricted; and revenue generated from the disposal of vehicles, which is restricted revenue. 

  • Total revised revenues and expenses are approximately $102,000 and $38,000; respectively, or a surplus of $63,400.


The third fund is the Enterprise Fund which includes the Spruce Street Parking Lot, and the Union Station (Public and Private Operations).  Major funding sources consist of rental income, Federal and State Grants, parking revenues, and station concessions.

  • The Spruce Street Parking Lot, closing up the fiscal year with a robust income of $323,000.
  • Union Station generated $1,428,000 in revenues and paid out $1,419,000 for administrative, operation, and capital improvements, leaving an income of $9,000.
  • Major operating expenses for Union Station totaled $762,000
  • Total revised net income for the Enterprise Fund is $332,000. 

 

Overall, total revised revenues and expenditures for the District is $35.8 million and $35.4 million; respectively, or an excess of revenue over expenditure of $396,000.

 

Mr. Mitchell asked if there were any comments from the Board, and subsequently inquired of the public on two occasions.  Mr. Lord asked what made up the local funds for the Tiger project as presented.  Ms. Sheehan explained that there are various grants funding the “TIGER” project and each grant has a different local match contribution and the sources include the City of Hartford, the Conn DOT and the District.  There are also funds provided by Conn DOT that are fully funded by the DOT.  Ms. Oliver asked if there were federal funds in the Enfield project.  Ms. Shotland said that the project is federally funded and the local match is contributed by the Town of Enfield.  Ms. Oliver asked if the Mansfield project was completed and if that was the reason why there was no reporting on that intermodal center.  Ms. Shotland responded that the project has been successfully completed.

Hearing no additional comments from either the public or the Board, Mr. Mitchell declared the public hearing closed at 7:28pm.  The Chairman next called for the acceptance of the appropriation of the revised FY’15 budget as it was heard in the public hearing.  Mr. Quintero moved to accept the revised budget and Ms. Oliver seconded the motion. As there was no additional discussion the Chairman asked for a vote, and it was approved 25.30 yea, 0.00 nay and 0.00 abstention.

The Chairman then yielded the floor to Reed Risteen of Blum Shapiro to provide a presentation on the Comprehensive Annual Financial Report, the State Single Audit Report, and the Federal Single Audit Report. Mr. Flynn quickly made mention that the District had clean reports on all fronts which was very good news. Mr. Risteen provided an overview of the audit process.  He stated that the budget revision approval process is complete, and reports will be forthcoming.  He reiterated that they will be issuing a modified or clean opinion on the financial reports, and no weaknesses in the internal control process. He then noted that the Certificate of Achievement in Financial Reporting had again been awarded by the Government Finance Officers Association for the Fiscal Year ended June 30, 2014 and that the agency will submit for FY’15 as well. He did mention that the OPEB liability which is based upon expected outlay of current retirees who benefit from retiree health care benefits.  There were no issues with the audit and Mr. Risteen noted that the agency had another good year.  The Chairman asked if there were any questions or comments from the Board regarding the presentation.   Ms. Gamble gave kudos to the staff.  Ms. Oliver recommended acceptance of the year-end audit reports, which was seconded by Mr. Messenger and accepted unanimously by a vote of 25.30 yea, 0.00 nay, and 0.00 abstention.

Mr. Mitchell then asked for presentation of the monthly financial report.  Ms. Vo-Le stated the following:

ADA Paratransit Program
For the first three months of fiscal year 2016, the ADA program incurs a total expense of approximately $3.8 million.  95% or nearly $3.6 million of those expenses are funded by CTDOT and the remaining 5% or over $193,000 is covered by revenues generated from passenger fares, performance standard penalties, and advertisement.  As compared budget to actual, the program has a variance of $26,000 for both revenues and expenses through the end of September 2015.  Major variances are:  State grants and performance standard penalties, fuel and diesel, fleet maintenance, administrative costs, and vehicle lease.   

General Fund
As of the end of September 30, 2015, the General Fund has generated a total of approximately $79,000 revenues and incurred $6,000 as expenses; yielding an excess of revenues over expenses in the amount of over $73,000.  As compared budget to actual, the General Fund shows a favorable of almost $3,000 for the first three months of fiscal year 2016.

Spruce Street Parking Lot
Through the end of September 2015, the Parking Lot total revenues and expenses are approximately $101,000 and $22,000; respectively, yielding a surplus of $79,000.   As compared budget to actual, the Parking Lot yields a favorable variance of approximately $9,400.  This occurred mainly due to lower actual professional services than budgeted.  For the first three months of fiscal year 2016, the Parking Lot has generated over $106,000 of revenues.  As compared to the first three months of fiscal year 2015, revenues have been decreased by nearly $7,000.  This decrease reflects a combination of a decrease in daily parking revenue of almost $9,000; partially offset by increases in monthly and event parking revenues of approximately $2,600.  We are in the process of looking into the reason why daily revenue has been decreased.

Union Station (Public & Private Operations)
As of the end of September 2015, the Union Station’s revenues and expenses totaled approximately $321,000 and $275,000 respectively, yielding a profit of over $45,000.  As compared budget to actual, total revenues and expenses yield 1% and 2% variances; respectively, or a net favorable variance of $1,600.

Cash Flows Report
As of the end of September 2015, cash ending balance including checking, savings, and money market totaled approximately $2.8 million with cash inflows and outflows at an average of $2.5 million and $3.1 million per month; respectively.

National Transit Database
The annual National Transit Database (NTD) report, which is the Nation’s primary source for information and statistics on the transit systems of the United States, for fiscal year 2015 has been completed and submitted to NTD.

Year End Audit
The District’s financial year-end audit for fiscal 2015 went well.  The audit was completed with no findings.

Mr. Mitchell then asked for any questions from the Board.  Mr. Lord asked about the increase for penalties and performance, and why did it increase?  Ms. Shotland said that there was a management change at First Transit and there is currently a nationwide search for a replacement.  She anticipates an improvement once a new General Manager is hired. Mr. Mitchell then inquired about the savings in the Professional Services line item in regard to the Spruce Street Parking Lot.  Ms. Shotland stated that much of that was due to the savings in manpower at the booth in the lot.  Ms. Oliver then asked if there were any issues with state funding and is the District more or less vulnerable in its availability of funds from the state budget?  Mr. Mitchell indicated that transportation funding is going up not down.  Mr. Quintero noted that there was something wrong with the parking lot when he entered the lot.  Mr. Lockwood noted the same.  Ms. Shotland said that the District will follow up with ProPark to determine what happened.  Ms. Oliver then motioned acceptance of the monthly financial report, which was seconded by Ms. Casasanta and accepted unanimously by a vote of 25.30 yea, 0.00 nay and 0.00 abstention.

Mr. Mitchell then asked for Program Presentations. Ms. Vo-Le reported the following:

Statewide Drug & Alcohol Testing Program

FTA Drug and Alcohol Audit:
The original responses to the drug and alcohol audit findings have been submitted to FTA auditors since October of last month.  As a result, four of the members being audited are completed with this audit.  The other four members have been requested to provide a few additional responses to the auditors.  The additional responses will be submitted to the auditors by the end of this month.

Drug and Alcohol Testing Program Survey:
Consortium members have been asked to participate in a survey to assess the service and performance pertaining to the following areas:  On-Site Mobile Unit Testing, Third Party Administrator, Medical Review Officer, Consortium Training and Resources, Employee Assistance Program Provider, Collection Sites, and Consortium Coordinator.  Following the completion of the survey which is mid-November, survey result will be discussed with CTDOT.

Post-Accident Policy and Procedure:
A Post-Accident Policy and Procedure has been submitted to CTDOT for their review.  This policy is intended to offer guidance for Designated Employer Representatives and Supervisors who are responsible for assessing and applying FTA post-accident testing criteria to determine whether or not to test operators and other covered employees.

Insurance Consortium 
Continue to work with CTDOT on site visits.  Both DJ and CTDOT staff will be visiting all member agencies over the course of the next three months. DJ is also working on the creation of a safety manual for all consortium members.  On a separate note a roundtable gathering is being scheduled where safety topics are discussed in detail. 

Mr. Mitchell then asked Mr. Gonzalez for his ADA presentation:

ADA Paratransit Program

  • After three months of preparation an FTA ADA Compliance Review was completed to evaluate the Hartford and New Britain service being administered by the District. 
  • Also a second interim General Manager is overseeing the ADA Paratransit service at the First Transit site as a national search is being undertaken to find a replacement for the previous General Manager. 
  • Six additional spares vehicles for the fleet have been requested of CTDOT and a response should be forthcoming.
  • The District is in the process of ending the bus lease program with First Transit for the buses that we have been using for the New Britain service.  The new replacement buses are being put into service.
  • The District is currently working with local emergency service agencies to conduct evacuation training.  It is important that the emergency responders be aware of the different types of buses we have so that they are educated on how to shut down the vehicles properly and perform evacuation measures accordingly.
  • First Transit is experiencing a shortage in drivers, but has been proactive to fill the void.  When the economy is good, it is more difficult to recruit individuals for these positions.  Some of the penalties presented in the financial report were due to late trips.

Mr. Lockwood indicated that this is a problem also for the trucking industry and the shortage of DCL certified drivers.  Mr. Gonzalez indicated that a lot of the ADA drivers were lost to school bus companies and CTFastrak.  Mr. Lockwood asked if there is an incentive program to keep the drivers.  Mr. Gonzalez responded indicating that First Transit has a tiered incentive program.

Mr. Mitchell then asked Mr. Gonzalez to continue with his facility and operations report.  Mr. Gonzalez noted the following:

Facility

  • The new Transit Center was experiencing severe leaks during rain storms. however the issue finally seems to be resolved after several attempts by the contractor to locate the actual problem.
  • Currently coordinating the cleaning of the gutter system for the entire building prior to the upcoming winter.
  • Will work closely with the newly procured snow removal contractor for the building and parking lot and communicating the District’s expectations for removing the snow and treating the ice. 

  
Insurance Consortium 

  • Continue to work with CTDOT on site visits.  Both DJ and CTDOT staff will be visiting all member agencies over the course of the next three months.
  • Currently working on the creation of a safety manual for all consortium members. 
  • Holding roundtable gathering which are being scheduled with consortium members to discuss safety topics in detail. 

Mr. Mitchell then called on Ms. Fry to present her report.  Ms. Fry discussed the following:

Retail Space – Great Hall
Crosskey Architects developed a design schematic for the use of the space underneath the stairs as a potential beverage bar. A preferred alternative was selected by the District. A Request for Proposals for the use of this space was released this week.

Sigourney Street
The District has awarded a contract to Paramount Construction for the Sigourney Street Station Streetscape improvements.  The contractor has decided to wait until the spring for construction to commence.  The City of Hartford has agreed to the construction schedule.  Aetna has provided funds to install street light improvements.

New Freedom Accessible Taxi
The District worked with Executive Taxi as they completed the set up of their voucher program and is working on facilitating the set up of the program with Ace Taxi. 

Union Station Master Plan
The Selection Committee made a recommendation for award.  Firms have been contacted and negotiations for a scope of work have commenced.

Ms. Oliver asked how do the towns know when funding is available for capital improvement programs.  She was notified that the towns are present at the Transportation Committee Meetings and these discussions take place during the meetings.  Information is available at the CRCOG website. 

Mr. Mitchell then called on Ms. Sheehan to present her report. Ms. Sheehan reported the following:

Transit Enhancements
Construction activity at Windsor Locks is only missing the installation of the information panels and testing of the solar component.  South Windsor work has commenced.  The Town Engineers are working closely with the contractor for the installation of concrete pads, sidewalks and sidewalk ramps.  Quotes for Wethersfield were provided however, until the District received confirmation regarding the local matching funds, a contract would not be issued.  A meeting took place with Conn DOT staff, CRCOG and CTTransit staff to discuss how to move this program forward and, the source of the local matching funds.

Enfield Intermodal Center
The Town has finally heard from NU/Eversource regarding a Purchase and Sale Agreement that was submitted for their review and comment.  Eversource has agreed to provide access for Environmental Site Assessment work although there is no agreement as of yet.  However, the Town wants to continue to work collectively with Conn DOT in an attempt to move the project forward in the parcel located on the east side of the tracks on what is Bigelow property.  The District role will change somewhat to that of The Casket building rehabilitation continues by the Economic Development Corporation.  Ridership continues to increase on the Magic Carpet.

TIGER IV
Construction activities for the Transit Center are at 99% complete.  A new roof membrane was installed.  This and some repairs to the transom area between the canopy and the existing roof appeared to address the leaky roof.  The Contractor has replaced the gutter and the backsplash to ensure that the water hitting the gutters does not flow outside of the system.

Union Place construction is 78 % complete.  Work on Lewis Street is complete as well as Union place and the traffic table.  In addition, the vaults are moving ahead.  Substantial completion inspection of the street work was completed on Monday, November 2nd.

Asylum/Pearl/SHS is 83% complete due to change orders.  Bus stop concrete pads as well as pedestrian improvements were completed.     A substantial completion inspection took place of the street work improvements along Asylum Street and the surrounding streets to Union Station.  Installation of traffic signals and all ancillary equipment at Central Row, American Row, State Street and Market Street is basically the only work left to complete. 

Bushnell Park North is 52% complete.  On October 22nd the court again ordered work to stop on Phase 1A.  A public hearing is being held on November 16th.   Progress continues along Jewell Street on the north side but due to material delivery it has not progress as originally hoped for. Most of the exposed aggregate sidewalk has been installed.  The only section missing is at the Pearl Street gate, landscaping has taken place as well as the installation of some of the planter guards.   

148 Roberts Street
A Notice to Proceed was issued to Banton Construction Company on September 29th after execution of a contract.  Work officially commenced on October 29th.  There has been a lot of activity with submittals and RFIs.  A component of the project include selection of furnishings, the District will be working with the architect and stakeholders to prepare a solicitation for this portion of the project.

As part of the construction activities, the District selected a firm to provide special inspections and materials testing during construction.  Currently, the District is negotiating a contract with Terracon for these services.  Lastly, a Selection Committee is reviewing responses received as a result of the solicitation issued for the services of an Owner’s Representative to serve as construction inspector to assist during the construction of the building. A firm should be selected shortly.

Ms. Cassidy noted that she has seen the planter guards around Bushnell Park being damaged by skaters.  She indicated her concern about how long they will last.  Ms. Sheehan stated that the landscape architect is currently working on a solution to this problem possibly a skate guard will be installed.

Mr. Gardow said he was somewhat disappointed with the passenger waiting shelters installed at Windsor Locks.  He expected a different sort of structure, but it serves its purposes and he has seen people using them.  He also indicated that panels are missing.  Ms. Sheehan stated that the original order did not include a panel for each of the shelters installed in Windsor Locks.  The manufacturer has shipped the missing panels and the contractor will be installing the panels in the coming weeks.

Mr. Mitchell then called upon Ms. Shotland to provide her Administrative report.  She provided an abbreviated version of the following: 

  • Awaiting the permanent right of way easement payment of $11,890 from the City of Hartford.
  • Awaiting the final right of way easement payment from CTDOT for $58,000.
  • Netted over $3,000 in October for two Great Hall events.
  • The opposition brief was due on November 5th to Superior Court regarding an FOIC complaint that was initially submitted to them in March 2014.  Briefly, the complaint lodged against the FOIC is in regard to their decision, which found the District to be in compliance in promptly providing records to the plaintiff.  However, the plaintiffs appeal includes the District; again costing the agency a significant amount of money for legal fees.  
  • Still awaiting Zip Car’s response to a counter proposed to them regarding parking in the Spruce Street Lot.
  • As of 11/1/15 there is a total federal grant balance in excess of $35 million dollars.

 

Mr. Mitchell then called upon Ms. Fry to provide the CRCOG Transportation Committee Meeting which was held on October 19, 2015.

CTfastrak update 
Maureen Lawrence of CTDOT gave an update on the current performance of CTfastrak.  Average daily ridership is at about 16,500 which is in excess of the predicted ridership for the year 2030.  A new fare system for all of CTtransit and CTfastrak will be in place by the end of 2016.  The DOT also expects to expand its ITS (Intelligent Transportation Systems) improvements from CTfastrak to the entire system.

 

Transit Study
CRCOG is midway to completion of a system wide transit analysis. The existing conditions report is available on the project website at hartfordtransitstudy.com.  A survey is also available at the website.  The study team, led by consultant Nelson Nygaard is currently developing transit services scenarios.  It is expected that a public meeting on the project will be held in December.

The Chairman then moved to agenda item #6, bringing forward a request from District staff to consider increasing member town contributions. Ms. Shotland stated that the last increase to the towns was approximately six-years ago when the contribution went from .10 cents to the current .13 cents. The Directors were provided with spreadsheet calculations indicating the current dues assessed to each municipality and also the proposed contribution increases.  Ms. Oliver asked if something can be distributed to the towns that detail what the District does for each of the members. Mr. Mitchell indicated that the last increase was in 2008, and a flyer was prepared by the District and provided to the towns at that time.  Ms. Oliver stated that information needs to be submitted to the towns before January in anticipation of budget preparation.  Ms. Gamble motioned to increase the member dues to .16 cents as she said the service provided by the District is invaluable to the municipalities and the increase does not seem significant.  Mr. Raney seconded the motion.  Mr. Mitchell than explained to the Board that the statute was written inclusive of the voluntary contributions and stated that there was a motion on the table to increase the dues for the first time since 2010 to .16 cents from the current .13 cents per capita.  He then asked if there was any further discussion.  Mr. Gardow said the financial report presented today shows that the District has in excess of revenues of over $63,400 in the General Fund.  He stated that based on that information, the District should not be increasing the town’s contributions, and should consider decreasing those voluntary dues.  Ms. Shotland mentioned that these funds are necessary to the agency, and in the event that specific funding is no longer available to the District, the general fund is there to help offset those costs and various others.  Mr. Mitchell then recognized Mr. Flynn.  Mr. Flynn said he has been sitting on the Board long enough to remember the days that the “cupboard was bare.” He noted that the only form of discretionary revenue available was the member town dues.  He noted that having the experience to sit on both a town council and on the District’s Board that he is sensitive to the both. However, he believes that the dues should be looked at and adjusted on a regular basis.   Mr. Flynn proposed an amendment to the motion to increase the member dues by one cent per year in a phased-in method for three consecutive years.  He did not believe that the increase will have a negative impact on the respective municipalities.  He acknowledged that the District has done well in recent years, but the federal government could pull back on transportation funding in the future.

The Chairman noted that there is a motion and a second to amend the original motion, and he stated that he had to bring this back to the original motioner (Ms. Gamble), and the original seconder (Ms. Oliver), but to do that he called for a vote on the second motion.  He then asked for a vote in favor of seconding the amended motion.   That motion was carried by a vote of 22.27 yea, 3.03 nay and 0.00 abstention.  Mr. Mitchell stated that “the motion to request an amendment carries.”  The Chairman then went back to the seconder (Ms. Oliver) and asked if she would accept the amendment.  She acknowledged that she would. The Chairman then went back to the motioner (Ms. Gamble) and asked if she would accept it.  Ms. Gamble said she would, but with “great reservations”.  However, both the motioner and the seconder agreed to amend the motion to increase the member dues by one cent per year in a phased-in method for three consecutive years.  Mr. Mitchell then asked if there was any additional discussion on the amended motion.  Mr. Hall wanted to know what Ms. Gamble reservations were.  She explained that it did not seem unreasonable to raise the dues to the .16 cents.  Ms. Oliver stated that ADA paratransit is a quality of life issue and critical to the towns and that there should be further discussion in the future about a means to provide the towns with possible alternative services.  Mr. Messenger said that the increase of dues should be looked at every two years instead of getting into a situation where we wait too long to make this type of decision in the future.  He also stated that he did not feel that .03 cents was a large increase for any town.  The Chairman then called for consideration for the motion on the floor.  Mr. Quintero indicated his support of the motion as it would make it easier for the towns to approve budgets.  He acknowledged that he likes the phased-in approach.  Mr. Mitchell reiterated that the current motion is to increase the member dues by one cent per year in a phased-in method for three consecutive years. The motion was seconded by Ms. Gamble and approved with a vote of 22.74 yea, 2.56 nay, and 0.00 abstention. 

Mr. Lockwood suggested that each Board member present the decision made by the Directors to their respective town officials.  He stated that he believes that it is the responsibility of the Directors to apprise and update their selectpersons and council people of the District’s undertakings.  Mr. Mitchell encouraged the same.

Mr. Mitchell called for new business, as there was none from the Directors, he personally wanted to recognize and warmly welcome back William Hall.  Mr. Hall thanked Ms. Shotland and the Board for their support and concern during his time out. 

There being no further business brought before the Board, Ms. Oliver moved that the meeting be adjourned. Upon seconding by Mr. Flynn, the motion passed by a vote of 25.30 yea, 0.00 nay, and 0.00 abstention. The Regular Meeting was adjourned at 8:56p.m. 

 

 

Respectfully submitted,


JAMES R. McCAVANAGH
Secretary

Adopted Posted: 12/18/15