REGULAR MEETING
BY-LAWS COMMITTEE
GREATER HARTFORD TRANSIT DISTRICT
Hartford, Connecticut

April 14, 2011

Ricardo Quintero, Committee Chair
Presiding........................................

Mr. Quintero called the Meeting of the By-Laws Committee of the Greater Hartford Transit District (the “District”) to order at 7:05 p.m. in the Transit District’s Multipurpose Room, One Union Place, Hartford, CT. Committee members present included Christopher Bowen, Mary A. Oliver (attended by way of telephone), Paul McNamara and Ricardo Quintero. Vicki L. Shotland, Executive Director, represented District Staff and also performed the duties of Acting Recording Secretary.

Mr. Quintero’s agenda included specific items that he had previously assigned to committee members for further discussion and follow up. The first item was the complicated process and timeframe related to the nomination and annual election of officers. Mr. Quintero asked if there is a possibility of extending terms of officers and/or starting the nominating process earlier in year. He was also looking for clarification of the number of members assigned to the specific District Board committees. One example provided alluded to the Audit Committee and whether the number of representatives on that committee is determined by the District’s By-Laws or by the CT General Statutes. Mr. Bowen and Mr. Quintero will be working together on these issues. Another agenda item was in relationship to the communication methods and attendance records of Board members. Mr. McNamara was asked if he would take on this issue and research it further. Mr. Bowen stated that since Board members are appointed by their towns the District may have no recourse regarding this matter. Mr. Quintero then asked Ms. Oliver if she would be interested in teaming up with Mr. Jansen (who was unable to attend this meeting) to evaluate the succession of officers, the term commencement dates of replacement board appointees and re-appointees, and reappointments that are held up by the member municipalities. Ms. Oliver accepted the assignment. As a side note Ms. Oliver asked if the District has a surety bond on its officers and she also stated that the municipalities should be following appropriate protocol and swear in their designees to the District Board.

Mr. Quintero stated that he would like to see all of these issues brought before the full Board by the last meeting of the calendar year if not sooner. Mr. Bowen asked Ms. Shotland if our attorneys would provide advice as the process moves forward to ensure that the committee is not making decisions that violate any laws. He also requested that Ms. Shotland ask our attorneys for any boilerplate documents that they may have which will help to streamline this process if possible.

There being no further business brought before the Committee, Mr. Bowen moved that the meeting be adjourned. Upon second by Mr. McNamara, the meeting was adjourned at 7:45 p.m.

Respectfully submitted,

_______________________
Vicki L. Shotland
Acting Recording Secretary

Posted: 4/15/11