MINUTES
BY-LAWS COMMITTEE
GREATER HARTFORD TRANSIT DISTRICT
Hartford, Connecticut
March 10, 2011
Ricardo Quintero, Committee Chair
Presiding...............................
Mr. Quintero declared the Regular Meeting of the By-Laws Committee of the Greater Hartford Transit District (the “District”) to order at 6:02 p.m. in the Greater Hartford Transit District offices at Union Station, One Union Place, Hartford, CT. The Committee members present were: Christopher Bowen, Ferguson Jansen, Paul McNamara, Mary Oliver, and Ricardo Quintero. Also present representing the Greater Hartford Transit District staff was Vicki L. Shotland, Executive Director. Also in attendance was Stephen F. Mitchell, Board Chairman.
Mr. Mitchell explained that it has been discussed for some time that various clauses of the By-Laws would benefit from review and alteration. The Committee is authorized to make recommendations to the Board of Directors for changes to the By-Laws. Changes recommended by the Committee must be approved by the full Board.
Areas to be reviewed and evaluated include, but will not be limited to, the complicated nominating process and timeline, the requirement that the Annual meeting be held on May 15th, and specification that the Audit Committee being comprised of only three members has created some confusion when initiating other committees.
Discussion was held regarding communication methods and attendance records of Board members. It was also noted that changes to the By-Laws be made in accordance with the statutory requirements and that they should be reviewed by the District’s legal counsel prior to being brought before the Board. Discussion also ensued regarding succession of officers, term commencement dates of replacement Board appointees, and reappointments that are held up by the member municipalities.
Future meetings will likely be scheduled just prior to Board meetings. However; Mr. Quintero has proposed to have a meeting in April and will try to coordinate shortly.
There being no further business brought before the Committee, Mr. Quintero moved that the Meeting be adjourned. Upon seconding by Ms.Oliver, the motion passed by a unanimous vote and the Meeting was adjourned at 6:47 p.m.
Respectfully submitted,
_______________________
Vicki L. Shotland
Acting Committee Secretary
