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MINUTES, REGULAR
MEETING William D. Chiodo
, Chairman At 7:10 p.m., a quorum determined to be present; Mr. Chiodo called a Regular Meeting of the Board of Directors of the Greater Hartford Transit District (the "District") to order in the District's Multipurpose Room at the Union Station Transportation Center (the "Center"), One Union Place, Hartford, Connecticut. The following Directors were present: Peter J. Bonzani and Marilyn Pet, East Hartford; Stephen F. Mitchell, Enfield; Russell G. St. John, Granby; Melvin D. Pettigrew and Jesse J. Smith, Hartford; Donald F. Woods, Jr., Newington; Richard F. Messenger, West Hartford; Brendan T. Flynn and Richard L. Dobmeier, Wethersfield; and William D. Chiodo, Windsor. District staff present were Vicki L. Shotland, Executive Director; Patricia M. Williams, Director of Paratransit Services; Kimberly A. Dunham, Director of Fiscal and Administrative Services; Sylvana Vardhami, Accounting Associate; also present was Bradshaw Smith, a resident of the Town of Windsor. The Chairman next asked if there were any members of the public who wished to be heard. There were none. Mr. Chiodo then asked for consideration of adopting the Minutes from the March 2, 2006 Regular Meeting of the Committee of the Whole. Mr. Messenger moved adoption of those Minutes. Upon seconding by Mr. Flynn, the motion passed by a vote of 19.19 yea, 0.00 nay and 1.05 abstention (Mr. St. John was not in attendance at that Meeting). Mr. Chiodo then asked for consideration of the Minutes of the Annual Meeting of May 11, 2006. Prior to the adoption of the Minutes, Mr. Messenger indicated that the position of Treasurer had been filled by Mr. Flynn rather than.Mr. Bourgoin who had retired earlier in the year. Mr. Messenger then moved adoption of those Minutes as amended. Upon seconding by Mr. Flynn, the motion passed by a vote of 20.24 yea, 0.00 nay and 0.00 abstention. Ms. Dunham, the Director of Fiscal and Administrative Services, presented the Monthly Financial Report and provided a brief overview of items worthy of note. She relayed that corrected paratransit service hours for the period July - December 2005 have been submitted by Laidlaw Transit Service, resulting in a total decrease in expenditures of nearly $200,000. She further commented on the pass-through of this cost adjustment to both the CT Department of Transportation and Hartford Dial-A-Ride. She then discussed federal grant funds recognized on the financial statements, which are reflective of only those amounts actually drawn down on grants and the fact that existing available grant funds are significantly higher. Mr. Chiodo inquired if the available funds are consistent with the $3.8 million projection reflected in the current year budget. Ms. Dunham responded in the affirmative. As there were no further questions related to this matter, a motion to accept the monthly financial report as presented was made by Mr. St. John, seconded by Mr. Flynn and accepted by a vote of 20.24 yea, 0.00 nay and 0.00 abstentions. (A copy of the Financial Report is attached to the office copy of these Minutes and is incorporated herein.) Ms. Dunham then relayed that the Revised Fiscal Year 2006 and Proposed Fiscal Year 2007 Budgets had been published in The Hartford Courant on May 25, 2006 in accordance with statutory requirements, and that the District had received neither comments nor inquiries regarding same. The Chairman then asked for consideration of making the express line-item appropriations in the Revised FY 2006 and Proposed FY 2007 Budgets, as published, under the provisions of '7-273f of the Connecticut General Statutes, Revision of 1958, as amended. Mr. Flynn moved adoption of both budgets with a second by Mr. Pettigrew and unanimous approval by a vote of 20.24 yea, 0.00 nay and 0.00 abstentions. Mr. Chiodo then asked for Program Presentations. Ms. Williams distributed an ADA/DAR handout on passenger statistics to the Board. Ms. Williams also reported that member town vehicles have been delivered to the dealership and the vehicles should be released to the towns shortly for utilization. Ms. Shotland addressed the following issues; Human Services cooperative transportation initiatives, the expectation that the District’s website will be “live” by June 30, 2006, and the Northwest Corridor Study which will examine Union Station. The study calls for developing a plan for the operation of the station as a possible future terminus for the Hartford busway system. Ms. Shotland also presented an update on Federal Grant filings by the District, including an upcoming filing for the town of New Britain for bus shelters and signage. She explained that the District can be a federal recipient for funding for the town because New Britain is part of the District’s Urbanized Zoning Area (UZA Map Enclosed), and finally she mentioned the upcoming local events that are anticipated to increase parking lot revenue. Ms. Dunham then followed up with additional information on Union Station leaseholds; including an update on Dunkin Donuts, Subway, and potential events for the Great Hall in a cooperative and collaborative effort with Hot Tomato’s. Ms. Shotland reported that the CRCOG Transportation Committee approved the earmarked funds for Enfield giving the GHTD approval to apply for those funds. Ms. Shotland recounted the bid status of the District’s current auditing firm, Blum, Shapiro and Company, P.C., West Hartford, Connecticut, under the fifth year provision of its proposal and under the terms of its proposal update for FY 2007. Mr. Messenger moved that the Treasurer be authorized to negotiate an engagement letter with Blum, Shapiro, and Company, P.C. and authorize the Executive Director to sign that engagement letter. Upon seconding by Mr. Flynn, the motion was approved unanimously 20.24 yea, 0.00 nay, and 0.00 abstentions. The Chairman next asked for consideration to continue to retain the firm of Day, Berry & Howard, LLP, Hartford, CT, as the District’s Legal Counsel. After brief discussion, Mr. Bonzani moved to retain the firm under the terms contained in its proposed engagement letter and authorized the Executive Director to execute that document. Upon seconding by Mr. Flynn, the motion was approved unanimously 23.34 yea, 0.00 nay, and 0.00 abstentions. The Chairman next asked for consideration to renew the contract with Foley Services, Inc., Glastonbury, CT, for the provision of Third Party Administration of the Statewide Drug and Alcohol Testing Program under the terms of the budget submitted by that firm for the Fiscal Year ending June 30, 2007. After brief discussion, Mr. Messenger moved to retain the firm under the terms contained in its proposed budget and authorized the Chairman to execute that Agreement. Upon seconding by Mr. Flynn, the motion was approved unanimously 23.34 yea, 0.00 nay, and 0.00 abstentions. The Chairman next asked for consideration to renew the contract with ProPark America., Hartford, CT, for the provision of parking lot management services under the terms of the budget submitted by that firm for the Fiscal Year ending June 30, 2007. After brief discussion, Mr. St. John moved to retain the firm under the terms contained in its proposed budget and authorized the Chairman to execute that Agreement. Upon seconding by Mr. Bonzani, the motion was approved unanimously 23.34 yea, 0.00 nay, and 0.00 abstentions. Mr. Flynn moved to continue the Meeting in Executive Session to consider personnel matters. Upon seconding by Mr. Messenger, the motion passed by a vote of 23.34 yea, 0.00 nay and 0.00 abstentions. The Meeting continued in Executive Session at 8:05 p.m. No votes were taken in that Session except that Mr. Messenger moved to continue the Meeting in Regular Session. Upon seconding by Mr. Bonzani, the motion passed by a vote of 23.34 yea, 0.00 nay and 0.00 abstention. The Meeting continued in Regular Session at 8:40 p.m. Mr. Flynn moved to accept the Report of the Personnel Committee. Upon seconding by Mr. Pettigrew, the motion passed by a vote of 23.34 yea, 0.00 nay and 0.00 abstention. There being no further business brought before the Board, Mr. Flynn moved that the Meeting be adjourned. Upon seconding by Mr. Messenger, the motion passed by a vote of 23.34 yea, 0.00 nay, and 0.00 abstention. The Meeting was adjourned at 8:42 p.m. Respectfully submitted,
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